Articles

Business Process Reengineering of the Procurement Process at PT PAR an Oil and Gas Company

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The procurement sub-department at PT PAR, an Indonesian oil and gas company, faced significant operational inefficiencies, causing project delays and a 10% budget overrun. An analysis of its auction-based workflow revealed that the performance decrease was due to numerous non-value-added activities. This paper details a Business Process Reengineering (BPR) initiative aimed at enhancing service performance. Through modeling and simulation with Bizagi Modeler, and while adhering to company regulations, two critical activities were modified. This targeted redesign successfully increased the procurement success rate by 29% and reduced the maximum processing time by 8.3% working days. The study concludes by recommending the adoption of the new process, supported by four key actions: minimizing waste activities, realigning the organizational structure, integrating software, and establishing a new standard operating procedure (SOP).

Breaking the Chains: Transforming Africa’s Economies through Sound Financial Management

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The guide, “Breaking the Chains: Transforming Africa’s Economies through Sound Financial Management,” embarks on a comprehensive journey through the financial landscapes of African nations. It illuminates the pressing challenges born from poor public financial management while spotlighting a myriad of solutions. From the fundamental principles of transparency and accountability to the practical reforms reshaping budgeting, auditing, procurement, and revenue collection, this guide maps out a transformative course. Robust institutions, capacity building, and the role of technology take center stage, while anti-corruption measures fortify the quest for transparency and accountability. International support, monitoring and evaluation, and strategies for overcoming barriers stand as crucial partners in this journey. Amidst the challenges and roadblocks, the future of Africa is boundless, awaiting a new era of economic growth and sustainable development—a future where the chains of fiscal mismanagement are but a distant memory.

Reducing the Delayed Lead Time of Purchase Requisition to Purchase Orders for Standard Part Commodity in the Procurement Department of the Avionics Sector

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The efficiency and effectiveness of procurement processes perform a critical role in the smooth operation of organizations, particularly in industries with intricate supply chains, such as the aviation sector. This thesis focuses on the delayed lead time of purchase requisitions to purchase orders for standard part commodities inside Procurement Department. Through a comprehensive analysis of the procurement workflow, data collection, and interviews with key stakeholders, this study aims to identify the root causes and consequences of the delayed lead time in the procurement and also determine the best strategy supply chain for the procurement department. The root cause reveals several factors that contribute to the delayed lead time, such as ineffective and inefficient processes, manual working procedures, particularly in the negotiation and evaluation process between buyer and Supplier, bureaucracy in the document, poor in managing and updating the data of requirements supplier, no back up for new prospect supplier, and a lack of monitoring and communication between internal and external departments. Furthermore, the consequences of this delay include delays in following processes in other departments, increasing the potential of product delivery delays to clients, and affecting customer satisfaction. Based on the findings of these studies, several business solutions have been proposed to address these challenges. The conclusion of the entire analysis process is the implementation of e-procurement with a vendor management system. By implementing these suggestions, the Procurement Department significantly reduced the lead time by 65%. The benefits obtained lead to increased operational efficiency, reduced possibility of product delays to consumers, and increased customer satisfaction.

Performance Improvement of Procurement Activities in Reaching KPI On-Time Delivery and Purchase Requisition to Purchase Order by Implementing E-RFQ Tools and Developing Team Collaboration and Communication

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Procurement activity in for an aircraft industry in Indonesia has suffered most during pandemic few years ago. The progress of Procurement at certain company is not that different. Moreover, one of the main problems in Procurement Division at the company is KPI On-Time Delivery target has not yet been achieved for aircraft commodities, especially for AEI. During these last 5 years, the procurement progress only achieved 48,5% on time, while the target is above 90% of total procurement activity. So far, mitigations has already been taken in order to reduce the delay rate. It give an impact, but the delay rate is higher than the target. The purposes of this study is to increase the On-Time progress and decrease the delay. this study uses conduct several analyses. Internal analysis using SWOT analysis method, while finding the root cause use method 5 Why’s Analysis method. Also, there are quantitative analysis and qualitative analysis. Qualitative analysis is done by using DMAIC Method to analyze the problem in a larger scope, while quantitative analysis is done to analyze the procurement data with Regression Analysis. The root cause of it was PR which could not be converted to PO because of the long-lasting RFQ and EQ process. The second root cause is miscommunication in the preparation of ordering aircraft materials. For the issue of the RFQ and EQ process is solved by developing and using e-RFQ Evaluation Tools to make sure that the quotation process and feedback from the supplier are done faster than using the manual method. For the miscalculation problem with improving teamwork and communication. The recommendation is to conduct research further regarding strategy purchasing.

Proposed Improvement of the Contract Award Process in Contracting and Procurement using Lean Six Sigma Methodology (A Case Study of an Oil and Gas Company in Indonesia)

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Oil and gas (O&G) production is crucial for Indonesia’s economy, and Company XYZ is actively involved in O&G exploration and production in three operational fields. Effective contracting and procurement procedures are essential for timely access to equipment, services, and materials while minimizing costs, delays, and risks. O&G procurement involves various responsibilities such as procuring drilling rigs, equipment, seismic services, and transportation. Insufficient planning in these processes can lead to project delays, increased expenses, and lower profitability. To address these challenges, the research proposes implementing Lean Six Sigma principles with the DMAIC methodology to improve the contracting and procurement process. In the Define phase, the current state of the contract award process is identified through process mapping. The Measure phase evaluates the internal contract routing approval performances, highlighting variations in completion time for IRS documents. The Analyze phase identifies factors contributing to redundancy, including lack of digitization, absence of a contract control system, time-consuming processes, and a complicated routing process. The Improve phase recommends three solutions: implementing a contract monitoring and control system, streamlining the contract approval routing process, and digitizing the contracting and procurement processes. These solutions aim to improve efficiency, coordination, and decision-making, ultimately enhancing the contract award process, reducing delays, and increasing operational effectiveness and profitability. The Control phase ensures the sustainability of proposed solutions through regular monthly reviews to assess the effectiveness of the control plan and make necessary improvements.